Free HVAC invoice template
Here is a clean hvac invoice template with a real example you can copy, plus a free tool to build and download your own in a couple of minutes.
HVAC invoice example
A typical hvac invoice, itemized so the customer sees exactly what they are paying for. Prices below are examples only, swap in your own.
HVAC Business Name
Phone · Email · City, State
INVOICE
Invoice #1001
Date: 00/00/0000
Due: within 14 days
Date: 00/00/0000
Due: within 14 days
Bill To
Customer Name
Service address
Service address
| Description | Qty | Price | Amount |
|---|---|---|---|
| AC system install | 1 | $4,200.00 | $4,200.00 |
| Furnace tune-up | 1 | $120.00 | $120.00 |
| Repair service call | 1 | $220.00 | $220.00 |
| Thermostat install | 1 | $180.00 | $180.00 |
| Duct sealing | 1 | $450.00 | $450.00 |
Subtotal$5,170.00
Tax$0.00
Total Due$5,170.00
Pay by: cash · Venmo · Zelle · card · check | Thank you for your business.
What to put on a hvac invoice
- Your business name and contact info, plus a logo if you have one.
- The customer's name and service address.
- An invoice number and dates (date sent and a due date).
- Itemized hvac work, one line per service or material with quantity and price.
- Subtotal, any tax, and the total due in bold.
- How to pay (cash, Venmo, Zelle, card, check) and a short thank-you.
Skip the copy-paste. Build this exact invoice in your browser with the free invoice generator and download a PDF, no sign-up. Invoice all the time? A free KSV Backoffice account saves your hvac rates and customers and tracks who has paid.